Privacy

HOT TOPIC values the protection of your privacy and your data very highly, which is why we have established this privacy policy.

This privacy policy has been drawn up in accordance with the GDPR legislation or Regulation 2016/679 of the European Parliament.

I. Identity

HOT TOPIC, a partnership (VOF), with registered office at Blekerijstraat 60, 9000 Ghent, Belgium, registered in the Crossroads Bank for Enterprises under number 0707.931.833 (hereinafter referred to as “HOT TOPIC”).

Email: sarah@hottopic.be

II. What personal data do we process?

HOT TOPIC only collects personal data that you have provided to us. For example, you may give us your name and email address if you subscribe to our newsletter or wish to use our services.

Here is an overview of the personal data that HOT TOPIC processes:

• First and last name

• Phone number

• Email address

• Company information

• IP address

• Other personal data that you actively provide, for example by creating a profile on this website

• Location data

• Data about your activities on the website

• Internet browser and device type

HOT TOPIC processes your data only (i) for the performance of the contract between you (the client) and HOT TOPIC, (ii) to comply with legal obligations, or (iii) when HOT TOPIC has a legitimate interest to do so, without infringing your right to privacy (e.g. sending newsletters).

III. Cookies

HOT TOPIC uses functional, analytical and tracking cookies. A cookie is a small text file that is stored in your browser on your computer, tablet or smartphone when you first visit this website. HOT TOPIC uses cookies with purely technical functionality. These ensure that the website works properly and that your preferences are remembered. Cookies are also used to optimize the website.

Upon your first visit to this website, we already informed you about these cookies and asked for your consent. You can disable cookies by setting your internet browser so that it no longer stores cookies. Additionally, you can delete all information previously stored via your browser settings.

IV. Why do we process your data?

HOT TOPIC processes your personal data for the following purposes and on the basis of Article 6 of the GDPR:

• To provide our services

• To deliver freebies or products purchased via the website

• To send the newsletter

• To inform you about changes to our services and products

• HOT TOPIC also processes personal data if legally obliged to do so, such as data required for VAT filings.

V. Your rights

Under certain conditions, you have the right to:

• Request a copy of your personal data

• Request correction of your personal data

• Request that your personal data be deleted

• Object to the processing of your personal data (e.g. for marketing purposes)

• Withdraw your consent at any time (e.g. unsubscribing from our newsletter)

You can exercise these rights by sending an email to sarah@hottopic.be.

HOT TOPIC also informs you that you have the right to file a complaint with the Belgian Data Protection Authority. You can do so via this link:
https://www.gegevensbeschermingsautoriteit.be/burger/acties/klacht-indienen

VI. Data retention period

HOT TOPIC retains your personal data only for as long as necessary to fulfill the purposes described under “Why do we process your data?” in this Privacy Policy.

If a longer retention period is justified by law or compliance with another legal obligation, HOT TOPIC may keep your data longer.

VII. Data security

HOT TOPIC takes the protection of your data seriously and implements all appropriate measures to prevent misuse, loss, or unauthorized access. If you believe your data is not properly secured, please contact us at sarah@hottopic.be.

VIII. Sharing data with third parties

HOT TOPIC will not disclose your personal data to third parties unless this is necessary for providing and optimizing our services (such as administration, processing payments, etc.).

If it is necessary for HOT TOPIC to disclose your personal data to third parties in this context, the relevant third party is obliged to use your personal data in accordance with this Privacy Policy.

Notwithstanding the above, it is possible that HOT TOPIC discloses your personal data to competent authorities (1) when required by law or in the context of legal or future legal proceedings and (2) to safeguard and defend our rights.

Under no circumstances will HOT TOPIC sell your personal data to third parties.

Our website may contain links to other websites not operated by HOT TOPIC. HOT TOPIC is not responsible for the privacy practices or the content of these websites.

IX. Questions

If you have any questions about this privacy policy or how we handle your data, please email sarah@hottopic.be.

TERMS OF USE

I. General

These terms of use apply to this website. By using this website, you agree to comply with and accept these terms of use.

II. Intellectual property rights

The texts, drawings, photos, videos, images, data, databases, software, names, trade and domain names, brands, logos and other elements of this website are protected by intellectual property rights and belong to HOT TOPIC or third parties. It is prohibited, without prior written consent from HOT TOPIC, to store (other than as necessary to view the website), reproduce, modify, make public, distribute, transmit, sell or otherwise transfer this information, or grant any rights to third parties.

III. Prohibited use of the website

You agree, among other things, to:

• Not use the information unlawfully

• Not use the website in a way that damages, alters, interrupts, stops or otherwise makes it less efficient

• Not use the website to transmit or post computer viruses, or material that is defamatory, obscene or threatening

• Not use the website in a way that infringes on the rights of a natural person, legal entity or association, including but not limited to rights of privacy and intellectual property

• Not use the website to post or transmit material for promotional or advertising purposes without our prior written consent, unless requested by the recipient.

IV. Information on the website

The information, software, products and services (“information”) offered on or via this website may contain inaccuracies of any kind. HOT TOPIC does not guarantee the suitability, reliability, timeliness or accuracy of this information. The information is provided without any form of guarantee. HOT TOPIC is also not liable for possible viruses, despite precautions taken on the website. HOT TOPIC expressly reserves the right to change the information on the website at any time.

V. Links to other websites

This website may contain hyperlinks to websites or web pages of third parties, or refer to them in some other way. HOT TOPIC has no control over the content or other features of these websites or pages and is in no way liable for their content or features. The inclusion of links does not imply any implicit approval of the content of these websites or pages.

VI. Advice via the website

If advice is given directly or indirectly via this website for personal or business decisions, this advice is given without any form of guarantee and HOT TOPIC cannot be held liable. Always contact HOT TOPIC for additional information tailored to your situation.

VII. Applicable law and competent courts

Belgian law applies to this website. In case of disputes, only the courts of the judicial district of Ghent have jurisdiction.